Know Your Client Intake

Privacy Notice

Last updated: February 2, 2026

At KYC Intake, we take your privacy seriously. This Privacy Notice explains how we collect, use, share, and protect your personal information.

1. Information We Collect

Information You Provide

When you use our service, we collect information that you provide directly, including:

  • Contact information (name, email, phone number, business address)
  • Company information (legal name, registration details, ownership structure)
  • Banking information (account details, SWIFT/BIC codes)
  • Compliance documents (incorporation certificates, governance documents)
  • Identity verification information

Automatically Collected Information

We automatically collect certain information when you access our platform:

  • Device information (IP address, browser type, operating system)
  • Usage data (pages visited, features used, time spent)
  • Cookies and similar tracking technologies

2. How We Use Your Information

We use the information we collect to:

  • Provide and maintain our KYC compliance services
  • Process and verify the information you submit
  • Communicate with you about your cases and account
  • Comply with legal and regulatory requirements
  • Improve our platform and develop new features
  • Detect and prevent fraud, abuse, and security incidents

3. Information Sharing

We do not sell your personal information. We may share your information with:

  • Service Providers: Third-party vendors who help us operate our platform (email delivery, cloud hosting, analytics)
  • Business Partners: Organizations you've authorized to receive your information for compliance purposes
  • Legal Authorities: When required by law or to protect our rights and safety
  • Business Transfers: In connection with a merger, acquisition, or sale of assets

4. Data Security

We implement comprehensive security measures to protect your information:

  • Encryption at rest and in transit (TLS 1.3, AES-256)
  • Field-level encryption for sensitive data (banking information)
  • Access controls and authentication mechanisms
  • Regular security audits and monitoring
  • Secure document storage with restricted access

However, no method of transmission over the Internet is 100% secure, and we cannot guarantee absolute security.

5. Data Retention

We retain your information for as long as necessary to provide our services and comply with legal obligations. Compliance records are typically retained for at least 7 years as required by financial regulations. After this period, we securely delete or anonymize your information.

6. Your Rights

You have the right to:

  • Access: Request a copy of the personal information we hold about you
  • Correction: Update or correct inaccurate information
  • Deletion: Request deletion of your information (subject to legal retention requirements)
  • Portability: Receive your data in a structured, machine-readable format
  • Objection: Object to certain uses of your information

To exercise these rights, contact us at privacy@kycintake.com

7. International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Notice.

8. Cookies

We use cookies and similar technologies to:

  • Remember your preferences and settings
  • Maintain your session and authentication
  • Analyze platform usage and performance

You can control cookies through your browser settings. Note that disabling cookies may affect platform functionality.

9. Children's Privacy

Our service is not intended for individuals under 18 years of age. We do not knowingly collect information from children. If you believe we have inadvertently collected information from a child, please contact us immediately.

10. Changes to This Notice

We may update this Privacy Notice from time to time. We will notify you of material changes by posting the updated notice on this page and updating the "Last updated" date. We encourage you to review this notice periodically.

11. Contact Us

If you have questions or concerns about this Privacy Notice or our data practices, please contact us:

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